国际旅行

教师 & 教师领导的学生旅行审批流程

  1. 旅行者 -在Concur中提交旅行申请. 附加 国际旅行授权表格 and supporting documentation (purpose of the trip, 住宿及交通详情, 会议设施详情, 等.). 如果教师带领学生旅行, attach the following to the travel request in Concur: list of traveling students, 学生们 免除法律责任表格 学生们 国际旅行授权表格. All fields must be completed including all signatures and dates.
  2. 学院财务主任/分部财务主任 – College ARM or Division Fiscal officer reviews and approves travel application in Concur.
  3. 旅行者的主管 – 旅行者’s supervisor reviews and approves travel application in Concur.
  4. 应付账款 – 应付账款 reviews and approves travel application in Concur.
  5. 风险管理 – Conducts a risk assessment of the destination country. 评论你.S. State Department travel advisory for the destination country. Evaluates any other issue(s) that may preclude approval to travel for the applicant. 为旅行者提供健康 & 出发前的安全指导. Reviews application for completeness and accuracy, returns packet to the 旅行者 if unapproved. 风险管理 will approve or decline travel request in Concur.
  6. 高级国际事务主任(高级信息主任) -继续教育学院的校园首席信息官 & Professional Education (CCPE) approves if destination is deemed safe to travel to. Evaluates any other issue(s) that may preclude approval to travel for the applicant. Reviews application for completeness and accuracy. SIO will approve or decline travel request in Concur.
  7. 教务长 – University 教务长 reviews the travel application for business purpose, 与校园使命保持一致, 预算, SIO and 风险管理 recommendations and 学院院长’s memo explaining late submissions (如适用). 批准或拒绝Concur中的旅行.
  8. 总统 – Campus 总统 reviews prior approvals and other criteria as appropriate. 总统 approves or declines travel request in Concur.
  9. 风险管理 – 风险管理 will arrange insurance for the traveler(s) after receiving the approved travel packet. An insurance travel card will be sent to each traveler. 旅客必须携带健康用品 & 出发前的安全指导.

Exchange Student/Auxiliary Employees Travel Approval Process

  1. 旅行者——提交 旅行申请表 (如适用) & 国际旅行授权表格. For Toro Auxiliary Partners (TAP) expensed travel, complete the 旅行申请表. Attach supporting documentation for the travel application – purpose of the trip, 住宿及交通详情, 会议设施详情, 等. All fields must be completed including all signatures and dates. Combine all travel documents into one PDF document and name it after the traveler's first and last name. Submit to college administration or division for approval and processing.
  2. 学院/部门 – College Dean reviews and approves travel application.
  3. 留学办公室 – Reviews application for completeness and accuracy and approves or returns packet to the college. If approved, the travel packet will be forwarded to 风险管理. *Same process for Auxiliary Employees, replace step 3 with traveler’s supervisor.
  4. 风险管理 – Conducts a risk assessment of the destination country including factors that will be reviewed by the SIO. Evaluates any other issue(s) that may preclude approval to travel for the applicant. 为旅行者提供健康 & 出发前的安全指导 if it was a condition of their approval. Reviews application for completeness and accuracy, returns packet to the College’s/Division’s 国际旅行 Coordinator if unapproved.
  5. 高级国际事务主任(高级信息主任) -评论U.S. State Department travel advisory for the destination country and approves if destination is deemed safe to travel to. Evaluates any other issue(s) that may preclude approval to travel for the applicant. Reviews application for completeness and accuracy, returns packet to the 风险管理 if unapproved.
  6. 教务长– University 教务长 reviews the travel application for business purpose, 与校园使命保持一致, 预算, SIO and 风险管理 recommendations and 学院院长’s memo explaining late submissions (如适用). 批准或拒绝旅行.
  7. 总统 – Campus 总统 reviews prior approvals and other criteria as appropriate and approves or declines travel.
  8. 教务长办公室 -通知旅行者和其他审批人, 通过电子邮件, of final campus 总统 approval of travel application.
  9. 风险管理 – 风险管理 will arrange insurance for the traveler(s) after receiving the approved travel packet from the provost’s office. An insurance travel card will be sent to each traveler 通过电子邮件. 旅行者必须携带健康用品 & 出发前的安全指导.

非教职员旅行批准程序

  1. 旅行者 -在Concur中提交旅行申请. 附加 国际旅行授权表格 and any supporting documentation (purpose of the trip, 住宿及交通详情, 会议设施详情, 等). All fields must be completed including all signatures and dates.
  2. 部门财务主任 – Division Fiscal officer reviews and approves travel application in Concur.
  3. 旅行者的主管 – 旅行者’s supervisor reviews and approves travel application in Concur.
  4. 应付账款 – 应付账款 reviews and approves travel application in Concur.
  5. 风险管理 – Conducts a risk assessment of the destination country. 评论你.S. State Department travel advisory for the destination country. Evaluates any other issue(s) that may preclude approval to travel for the applicant. 为旅行者提供健康 & 出发前的安全指导. Reviews application for completeness and accuracy, returns packet to the 旅行者 if unapproved. 风险管理 will approve or decline travel request in Concur.
  6. 高级国际事务主任(高级信息主任) -继续教育学院的校园首席信息官 & Professional Education (CCPE) approves if destination is deemed safe to travel to. Evaluates any other issue(s) that may preclude approval to travel for the applicant. Reviews application for completeness and accuracy. SIO will approve or decline travel request in Concur.
  7. 部门副总裁 –Division Vice 总统 reviews and approves travel application in Concur.
  8. 主席t – Campus 总统 reviews prior approvals and other criteria as appropriate. 总统 approves or declines travel request in Concur.
  9. 风险管理 – 风险管理 will arrange insurance for the traveler(s) after receiving the approved travel packet. An insurance travel card will be sent to each traveler. 旅客必须携带健康用品 & 出发前的安全指导.

    要点

      • International travel application forms must be received by 风险管理 at least 30 days prior to the traveler’s departure date. The 30-day window starts once the travel packet is received by 风险管理 and not when the traveler submits the request in Concur. Additional time may be required by the 大学/Divisions to ensure timely submissions meet the 30-day window. All exceptions to this timeline must be requested via a memo from the 学院院长 to the 教务长. 不保证例外备忘录的批准.
      • Incomplete travel forms will be returned to the applicant.
      • For Exchange Student Travel and Auxiliary Employees Travel, the 教务长’s office shall copy the following areas/individuals on the notice of approval of travel from the campus president: the traveler, 学院ARM/分部财务主管, 学院院长, Hamoud Salhi (SIO), 拉里Kimaara & Janki Bhakta(风险管理), Ormond Rucker (Visa and Immigration International Coordinator), rachel Wangui(留学顾问), 学院国际旅游联系, & 苏珊·桑德斯(总统办公室). The notice ensures all parties are on the same page as far as approval status and the date it was sent to the traveler and college. 经批准的旅行表格应提交至 travel@myxiwei.com 接收to /TI号码. This is required for International Exchange Student Travel and International Auxiliary Employee Travel.

    问题? 请电邮至风险管理 riskmanagement@myxiwei.com 或致电(310)243-3867.